Expeditor/Assistant Project Manager

Name : GingerScott
Industry Type : General Contractors - Managers
City & State : Roanoke,Virginia
Job Title Expeditor/Assistant Project Manager
Relocation Preferences : none
Objective : To find a position that will not only utilize my abilities, but challenge me to expand them.
Resume :  

Objective

To find a position that will not only utilize my abilities, but challenge me to expand them.

Work Experience

Expeditor
4/2007 3/2009 Construction Dynamics Group, an ARCADIS company, Salem, Virginia
Aids managers in staff capacity by coordinating office services, such as personnel, budget preparation and control, records control and special study projects. Aid managers in staff capacity by coordinating office services, such as personnel, budget preparation and control, records control and special study projects. Studies management methods in order to improve workflow, to simplify reporting procedures, or to implement cost reductions. Analyzes company department operating practices such as record keeping systems, forms control, suggestion systems, personnel and budgetary requirements to create new systems or to revise established ones. Studies methods of improving work measurements or performance standards. Receives miscellaneous reports related to company operations, such as time records, budget expenditures and statistical performance data. Prepares reports using the above source data, including conclusions and recommendations for solution of administrative problems. Assists in preparation of budget needs and annual reports for the organization. Works as a liaison with other corporate departments such as Human Resources, Accounting, Legal and information Systems. Advanced computer and database skills. Worked independently and is typically responsible for hiring and management of clerical staff in the office. Identifies shortcomings and develops plans to meet quality and service standards.

Administrative Assistant II
6/2004 4/2007 Western Virginia Water Authority, Roanoke, Virginia
General office duties: filing, processing paperwork and submittals, correspondence, general communication link via radio, phone, email and written forms between the Owner, Construction Management, and Contractors. Meet and greet contractors and vendors. Create and/or generate correspondence both paper and digital for the aforementioned parties; Crossed trained for multiple positions at the waste water treatment plant within different departments: SSE/R, Administration, and Payroll. Responsible for compiling monthly progress report and distribution of the report for CDG. Coordinate WVWA monthly managers meetings and mediate them. Helped CDG office with clean up efforts after the flood of 2004. Kept records of expenditures, WVWA employees and contractor personnel hours worked. Communicate with the Department of Environmental Quality as needed. Keep office records current and organized.

Administrative Assistant
3/2003 - 3/2004 GE / Superior Technical, Salem, Virginia
Meet and greet visiting vendors. Research and prepare bid proposals. Liaison between vendors, engineers and buyers. Arrange weekly conference and conference calls. Research new parts and their applications. Draft, type and submit outgoing correspondence, via e-mail, U.S. mail and Federal Express. Research and create databases. Proficient with Oracle, Excel, and Microsoft. Have experience with PowerPoint and access.

Branch Secretary
2/2002 - 7/2002 Virginia Sprinkler Co., Salem, VA
Multi-line Phone Handling. Preparation of Proposals and Contracts. Preparation of Weekly/Monthly Sales Reports Assisted Estimator in coordinating bids. Liaison with Corporate Headquarters for all server back-up and Maintenance. Assisted the Purchasing Officer with Inventory, inputting and filing. Assisted Branch Manager, typing, letters, appointment setting, reservations, Assisted Office Manager with Human Resource functions, handbooks, medical/dental forms, new employee packets, etc. Assisted Office Manager with accounting functions, such as, but not limited to; Accounts Payable, Accounts Receivable, Collections, Invoicing, bank deposits, etc. Assisted Office Manager in maintaining all personnel and job files. In charge of all supply ordering and maintenance of office machinery such as, copy machine, fax machine, printers, etc. In charge of all UPS shipping and receiving. General receptionist duties.*Help maintain fleet vehicle maintenance and records.




Office Administrator
2/1999 - 5/2001 Oncology & Hematology Assoc, Roanoke, VA
Multi-line Phone Handling in busy physicians office. Patient File Maintenance. Meet and Greet patients
appointment setting. Trained in all office positions and became the fill-in for those on vacation and/or out ill in the main clinic and the satellite clinics. File Reader pull charts for the days appointments. Determine if all doctors notes; radiology and pathology reports; etc. were present in the chart. Assisted three physicians in all functions such as, but not limited to, typing, letters, filing, reservations, etc. Acted as liaison between physicians office and various laboratories, clinics, hospitals, etc.

Surgical Co-ordinate/Receptionist
6/1998 - 2/1999 Gill Memorial, Roanoke, VA
Responsible for preparation of all surgeries performed including, but not limited to, all surgical instruments and supplies in the operating room; preparation of the patient, insurance co-ordination, etc. Acted as liaison between doctors, patients, insurance companies, and the hospital. Assisted in Accounts Payable and Accounts Receivable. Responsible for cash reconciliations and deposits. General office duties.

Education

8/2005 - Ongoing Bluefield College, Roanoke, Virginia
Bachelor's Degree - Business Organizational Management
I am currently enrolled and plan to finish shortly. I am in my last semester and do have to pick up some extra classes to earn my degree but I am eligible to "test out" of two of them.

5/1997 VA Western Community, Roanoke, VA
Associate Degree
Associates Degree Applied Science Earned in less than the two year requirement

6/1995 New River Community College, Dublin, VA
Certification
Certificate of Para-Legalism


Skills

Microsoft Products, P3, Expedition, Primavera Software, Oracle, Citrix, InfoMaker, some Spanish.


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