A.V.P., Facilities Officer

Name : Alan Kensek
Industry Type : General Contractors - Managers
City & State : New York,NY
Job Title A.V.P., Facilities Officer
Relocation Preferences : NYC
Objective : Seeking a Facilities Management position where over 14 years of professional experience, as well as a solid education, will add value to your organization.
Resume :  



Experienced Multi-site Facilities Manager


Accomplished and Solutions-focused Leader offering more than 14 years management, operations and maintenance experience in high regulated and fast-paced environments. Known for leading top performing teams and orchestrating the introduction of cutting edge and innovative strategies that: reduce costs, strengthen internal controls, raise compliance levels and enhance overall safety. Shrewd business strategist well versed negotiating favorable contracts with vendors.


Organizational Agility                      Construction Management              Project Management                        OSHA Certified

HR/Staff Supervision                        Budget Management                        Inventory Control                               Disaster Recovery

Loss Control & Prevention              High Level Contract Negotiations  Regulatory Codes & Standards     Vendor Negotiations

Proposal Development                    Effective Policy Development         On Site & Remote Supervision      Site Audits / Inspections


Ridgewood Savings Bank, May 2010 October 2010                                                                                                             Queens, NY

Assistant Vice President Facilities Officer

Held full accountability and authority for the maintenance of Banks physical assets; directed the overall planning, development and administration of the  facilities management program, including: capital improvements, building maintenance and repair, procurement of property and supplies, preparation of bid specifications and evaluation, management of contract compliance. Worked collaboratively across multiple business units; interfaced directly with senior management, department heads, managers, contractors and vendors.

          Ensured 24/7 availability of resources and emergency response. Traveled throughout the metro area to assess repairs, conduct routine maintenance and ensure all facilities were in compliance with regulatory and corporate safety standards. 

          Reviewed vendor contracts and bids for cleaning services, construction, repair and annual inspections.

          Managed a direct and indirect staff of 40+; coordinated the activities of contractors ensuring all projects where completed within scope of work, budget and timeframe. Appropriated workflow assignments for day and evening orders.

Highlighted Achievements:

  Awarded and recognized for rapid response delivery during a major disaster that damaged a historical building and disrupted service. In less than 24-hours restored operability and less than three days ordered supplies and oversaw the installation of new materials minimizing disruptions.

  Strategically negotiated contracts with vendors that enabled the purchase of premium materials at discounted rates with expedited service delivery.

  Reduced negative exposure and saved the Company between $5,000 and $6,500 in legal fines through effective administrative management.


1199SEIU FUNDS, May 2009 May 2010                                                                                                                                          New York, NY

Multi-Site Manager Facilities

  Well versed with Mechanical Systems; Building and Supplemental systems and the importance of proper maintenance.

          Ensured 24/7 operations and supervised a staff of 16 consisting of facilities engineers and maintenance workers on the daily maintenance of the headquarters and off-site locations.

          Reviewed, coached/mentored, and provided technical support to staff, while managing various repair/ maintenance projects including project commissioning and closeout with financial reconciliation.

          Gained flexibility of a multi-million dollar maintenance budget, achieving a 15%-20% reduction in overall operating costs.

          Took inventory of all material in-house and amount needed to complete jobs. Dispatched crews and distributed materials.

          Maintained accurate records of all materials used and needed. Conducted daily walk-through, managed and directed repairs and construction during off-hours to ensure they meet established quality standards.

          Conducted audits and site inspections, interfaced with employees and senior-level management regarding maintenance issues, facilities repairs and safety measures.

Highlighted Achievements:

  Secured the most competitive pricing and serving options through effective contract negotiations with vendors for cleaning, construction, repair and yearly inspection services.

  Prioritized work orders and ensured all service requests and maintenance issues were addressed in a timely manner - implemented a data system to capture work orders and increased turnaround time by 50%-60%.

  New system was credited with better management of resources, reducing redundancy and significantly improving productivity

  Reduced the number of service requests involving bathrooms, interior floors, furniture, windows, carpets, lights, ceilings, etc, implemented the companys first comprehensive daily evening maintenance scheduling solution.

  Developed a daily activity report for the Facilities Director to ensure all requests submitted are properly tracked and resolved within pre-established departmental guidelines.

  Maintained 100% compliance with New York Department of Buildings codes for all buildings.

  Standardized best practices and policy for all facility-related functions. 


AllianceBernstein, February 2007 October 2008                                                                                                               New York, NY

Site Manager Facilities/Administrative Officer

Recruited back to supervise and coordinate preventive maintenance and daily facilities-related operational activities of a 300,000 plus sq. ft. site, which included a 15,000 sq. ft. data center.  Hand selected to work on assignments requested by the Vice President of Global Operations. Sourced materials and negotiated cost saving contracts with leading vendors.

          Supervised a multi-disciplined staff of 30+ employees. Oversaw all of 32BJ housekeeping functions for both the day and night crews, including the upkeep of bathrooms, pantries, special floor cleaning projects (both tile and carpet) and trash removal.

          Managed all after-hours emergencies, including coordination and deployment of emergency response teams.

          Participated in the formulation and review of a multi-million dollar facilities-related operational budget.

          Developed and implemented process maps and workflows that increased the quality and efficiency of services provided.

          Oversaw all security operations, audio visual requests, facilities service requests, building operations and food services (internally/externally). 

Highlighted Achievements:

  Oversaw new construction projects; worked closely with architects, engineers and subcontractors during the build out of new floors, negotiated contracts, selected materials and placement. 

  Devised a strategy to increase security and tighten internal controls, implemented a card system to track entry/exit into buildings; new system was able to tie movement throughout multiple buildings.  

  Supervised the successful implementation of the BMS system credited with optimizing alarm management system, enhancing the facilities management process.


Alliance Capital Management, May 2000 February 2002                                                                                            New York, NY

Supervisor Facilities

Tasked with the oversight and supervision of all construction and maintenance work, including ensuring compliance with company standards and building regulations. Served as a proactive leader, anticipated and prevented potential hazards throughout 20 floors. Communicated directly with General Contractors ensuring that all deadlines were met and projects remained within budget.

          Managed all aspects of the competitive bidding process, securing the most cost-effective vendors for various facilities projects.


Plaza Construction, August 1996 May 2000                                                                                                                       New York, NY

Project Manager / Superintendent

Monitored construction projects to ensure budgetary restraints and schedules were met, maintained the highest quality standards for clients including: Alliance Capital, Avon Corporation, Salomon Smith Barney, Stroock, Stroock and Lavan, Travelers, Union Bank of Switzerland, Linklaters, Allianz, and Morgan Stanley Dean Witter.

          Formulated and tracked long lead item lists through delivery date. Conducted client and subcontractor meetings.

          Thorough understanding of blueprint drawings; mechanical and architectural, as well as process shop drawings.

  Saved the company in excess of $1.5Million through effective contract negotiations.



Cartus, May 2002 September 2006                                                                                                                                                 Danbury, CT

Senior Client Services Consultant

Quality Assurance Specialist

Managed all relocation policies and programs for two of the top 25 largest clients (Lockheed Martin and Johnson & Johnson).

          Implemented a process to increase final evaluation return rate by 50% and increase Top Block Service by 14%. Led several successful ad-hoc projects and processes related to Quality Assurance, including assessment of employee service enhancement.

          Achieved several distinguished honors and accolades including the highly coveted Diamond Club Award; Team Player Award; Phone Pro Award.



M.A., Communication, Fairfield University, Fairfield, CT, 3.94 GPA Outstanding Academic Achievement Award 2006

B.S., Justice Law Administration, Minor Psychology, Western Connecticut State University, Danbury, CT

Fire Safety Director Consolidated Program, St. Johns University

Member, International Facilities Management Association


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