Contract Administrator

Name : Jennifer Morua
Industry Type : Real Estate Developers
City & State : Thousand Oaks,CA
Job Title Contract Administrator
Relocation Preferences : None
Objective : Obtain a position where my communication skills and level of contract and construction knowledge will bring profits to my employer and careeer satisfaction to myself.
Resume : Jennifer A. Morua
Summary of Qualifications:

Ethical, dedicated and professional of the highest integrity with extensive experience as an Executive Administrative Assistant/ Contract Administrator. Result oriented professional with a documented history of supporting senior management and increased responsibility. Executive Administrative Assistant/ Contract Administrator with extensive experience in A/P-A/R and Customer Service. Disciplined, well-organized in work habits, with ability to function smoothly in pressure situations, effective in identifying problems and implementing solutions. Consummate team-player with excellent communication skills. Able to take initiative and can work with little or no direction or supervision.

Summary of Experience:

ValleyCrest Landscape Development, Inc. private landscape developer, maintenance, and architectural designing corporation since 1949 – Calabasas, CA
Contract Administrator 2007 - 2009
• Assign Project Numbers reviewing Client, Owner, Architectural and Project information for errors
• Prepare and file Preliminary Notices (as applicable by State) for designated branches
• Compliance of Certificates of Insurance after careful review of contract and project specific requirements for Projects, City and County Permits and Licensing
• Read contracts for legal and scope issues preparing addendums as necessary
• Prepare Routing Slips, Transmittals, Correspondence, Rental Rate Sheets, Change Order Authorizations and submit with contracts to branches for submission to client for execution
• Review executed contracts for changes and verification of signatures and initials
• Support Contract Director, Business Developers, Office Managers, Branch Managers with information and research upon request

Griffin Industries, Inc. privately held homebuilder serving California since 1903-Calabas, CA
Options Coordinator 2002 - 2007
• Review Designer Plans
• Coordinate all option orders (new homes & models)
• Created & implemented detailed options database
• Sales/Marketing Support
• Collect & submit payment of options orders
• Generated Options Reports
• Supply information (via RFI) to sales for special requests

Engineering Technical Assistant/Contract Administrator
• Administrate all Engineering and Survey contracts and change orders including tracking proposals with all Division Engineering Project Managers.
• Maintain Dept. Document Review Log, Contract and Change Order Log, and DRE Processing Log.
• Maintain all original Engineering Dept. files and efiles including but not limited to maps, plans, exhibits, title reports, bonds and exonerations, HOA documents and agendas, CC&R’s, Soils and Geology, Hydrology Studies, Sales Disclosures and Exhibits.
• Assist with preparation of DRE phasing, Area Calculations and coordination of Operating Budgets.
• Complete weekly AP Open Report for cash flow meeting.
• Track and distribute information to Sales, such as Disclosures and Single Lot Exhibits (Plot Plans).
• Track due dates for completion of Engineering Dept. Work Product. I.e.; Improvement plans, final tract maps, various plans and exhibits.
• Tracking and routing Dept. of Real Estate (DRE) documents such as Final Maps for Recordation, Final Subdivision Reports, Easements, Grant Deeds, etc.
• Maintain Feasibility Studies Log.
• Administrate check requests for all necessary fees associated with all projects, and maintain check request tracking log.
• Distribute daily mail sorted by projects alerting VP of urgent processing matters.
• Maintain VP of Engineering Calendar and set meetings, video and teleconference calls with outside consultants, agencies and municipalities.
• Arrange meeting Agenda’s and review project schedule with VP of Engineering

Division Dept. Manager/Contracts Administrator to Fillmore Division Vice President
(In conjunction w/VP Eng Tech. Asst.)
• Assist Division VP with all meetings, agenda’s, calendar appointments, video and teleconference calls, reservations, etc. for development of new division projects. Including but not limited to issuance of contracts and change orders for feasibility studies, noise studies and associated land study forward planning requirements.
• Open Division office daily and maintain phones, supplies and office management requirements.

Accounts Payable Clerk
• Utilizing timberline software, enter pending and approved invoices after verifying duplicate signatures on special “Griffin industries” lien release and Change Order execution completion.
• Distribute and tracked invoices to field superintendents for approval.
• Returned invoices based on missing information and/or documentation.
• Tracked invoice application with change order to ensure contracts weren’t overpaid.

THI Group, Inc., Thermal Heating HVAC/General Contractor corporation with 350 employees and annual sales of 13 million. – Ventura, CA
Contracts Administrative Assistant/AP Controller/AR/Customer Service 1992– 2001
• Assist Contracts Administrator in issuing Federal and private Subcontracts and change orders, preliminary notices, lien releases and coordinate payments verifying all contractual paperwork has been received.
• Verify, track, file copies and submit certified payroll to Administrator.
• Issue purchase orders at CFO’s and Project Superintendent’s request.
• Enter job cost (using Construction Means system) into Star Builder database.
• Assist in Reconciliation of G.L. accounts, weekly payroll tax submission, Union and Workman’s Compensation Reporting.
• Review Subcontract Progress Payment Requests for entry into database verifying insurances, certified payrolls, and any preliminary notices or joint check requests
• Print, review and post purchase orders. Comparing invoices with packing slips and purchase orders by line item, reporting any discrepancies to CFO.
• Code invoices for Job Cost/GL entry and enter into database for posting.
• Complete retention transfer holding report and submit to CFO.
• Review contracts upon receipt of funds reporting financial progress of each contract and subcontract within FAR terms.
• Select and print payment report for approval, print and release of checks.
• Pay all monthly liabilities and material vendors on a timely basis.
• Complete and submit credit applications upon request.
• Invoice customers and record payments.
• Receive incoming customer service calls and dispatch service technicians.
• Review preventative maintenance accounts and assist in preparation of estimates for small residential and commercial installation accounts.
• Prepare and submit service department profit report to CFO.
• Coordinate schedule for Service Department Manager.

Summary of Education:
• Golden State School (Technical School, 1998)
Computer Data Entry/Word Processing/Graduate

Summary of Software Experience:

MS Office: Word, Excel, Outlook, Project & PowerPoint. Timberline, Salesbuilder/ PO Toolkit, Starbuilder, Adobe Acrobat Writer, Word Perfect, Net Meeting, Stellent Imaging/Acorde (Scanning and Document Storage), Contract System Data Base using Web based interface (Citrix Systems), JD Edwards EnterpriseOne aka OneWorld
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